Printers and copiers are vital workhorses that help keep businesses running. In most cases, when a copier goes down, it results in downtime that grinds productivity to a halt.
Fortunately, a little bit of preventive maintenance, and hiring an MPS Atlanta provider can go a long way in helping prevent major issues and protect your business. Here are three ways to maintain your office copier.
Warm It Up After Turning It On
Like any other office device, such as computers and printers, the copier must be turned off at the end of the day, especially the night before the weekend. Then, at the beginning of a work day, the copier must warm up and calibrate after being turned back on.
Let the copier warm up and finish its calibration exercise for a minute and a half before hitting the copy button. Newer models take even less time to calibrate, some even ten seconds.
Regularly performing this shutdown–warm-up cycle helps prolong the copier’s life and, at the same time, conserve electricity.
Clean The Glass And Trays Once A Week
The trays and glass could accumulate dust and debris if gone for weeks without cleaning. Smudges on the glass can make copies dirty. Whereas dirt builds up on the trays will not only affect document quality. Sometimes, it could also lead to malfunction. This is why both the glass and the tray must be cleaned weekly.
A regular glass cleaner is good enough for cleaning the glass. Spray the glass cleaner on a paper towel or cloth, not directly on the glass, as some liquid could get inside the machine. Wipe the copier’s scanning area and the document feeder glass if the copier has one.
As for the tray, wipe the dust and debris, take it off and gently dump the dirt onto a dust bin. Regularly cleaning the trays and the glass makes the copier continue to produce high-quality pages.
Conclusion
All these maintenance tips are easy to perform. Ideally, the staff knows their copiers by reading the manual or having gone through training on basic maintenance and troubleshooting, especially if the office doesn’t have an IT professional onsite to perform repairs immediately.
That said, there are some maintenance tasks only an experienced service technician from an MPS Georgia company can do, such as in-depth inspection, disassembly, and deep cleaning. If this is the case, hiring a trusted Managed Print Services company can help tremendously.
A good MPS Atlanta provider can save clients up to 30% annually on energy use, paper, supplies, and more. Your employees no longer need to worry about adding the burden of copier-related tasks onto their to-do lists, such as monitoring and maintenance and even ordering toner, and other supplies.
The copier is a vital piece of equipment in many organizations. It helps businesses run smoothly and efficiently. Furthermore, they are also costly to repair or replace. That’s why it’s crucial to handle them with the best of care. The best MPS Georgia has to offer can help you do just that.